The problem:

Clubhouse’s expense management process wasn’t scaling with the company.

Clubhouse’s impressive growth and success as a project management platform meant that more people needed to spend on the company’s behalf, significantly increasing the complexity of managing expenses and distributing spend across departments. The company’s outdated expense management tools simply couldn’t keep up, with employees wasting hours every month chasing receipts and filing reports.

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There wasn’t really any visibility on what employees were spending and how much

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Complicating matters further, expense reports were often months late, inaccurate, and missing receipts and proper approval. "There wasn’t really any visibility on what employees were spending and how much,” says Clubhouse senior accountant Shafak Ilyas. “So, there was no control over when the sync would occur."

The solution:

A complete real-time picture of corporate spending.

Ramp effortlessly streamlined Clubhouse’s expense management process, syncing with their QBO account and mapping their chart of accounts in just minutes, after which, Clubhouse began reconciling transactions in real-time.

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We were able to connect our bank accounts and start inviting team members within a day.

Additionally, Ramp provided a customized Savings Audit that identified wasteful company spend, like duplicate subscriptions. “Getting started with Ramp was extremely quick and painless,” Ilyas says. “We were able to connect our bank accounts and start inviting team members within a day.“

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The result:

Clubhouse uses Ramp to close their books 86% faster.

Ramp gave Clubhouse more control and visibility over spending than they’d ever had. Managers are empowered to set dollar amounts on cards they issue themselves. They can see what individuals and teams are spending with only a click, and the finance team can review and plan for approved expenses before they even happen.

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Closing the books used to take a couple of days — now it takes about an hour a month.

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The process of requesting, reviewing, and verifying spending is now automated, saving Ilyas, managers, and execs between 6-8 hours each month. Finance teams save even more time thanks to Ramp’s automated receipt collection and matching.

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"With Ramp, everything is quicker. I can sync whenever I want,” Ilyas says. “Closing the books used to take a couple of days, and now it takes about an hour a month."